Confidentialité

What types of personal data do we process for this purpose?

First name, Last name, and Email address. 

Who has access to your personal data?

• ECRIN's staff in charge of the website.
• The provider which we use to send you our newsletter. Currently, we use a very popular provider Mailchimp, which is an online marketing platform operated by Intuit Inc since September 2021, a company headquartered in the State of California in the United States. Their tools are only used to send you CoMeCT's newsletter. 

PLEASE NOTE: 
There are two ways to subscribe to the CoMeCT newsletter hosted by Mailchimp 1. a double authentication via the subscribe function on our website, 2. Opting in to subscribe to the newsletter when registering for an event. In both cases your first/last name and email address, are collected and shared with Mailchimp on the basis of consent.  Please be aware, Mailchimp may automatically collect certain information about your device and usage of the Services and use cookies and other tracking technologies to collect this information as indicated in their policy. Your data will be transferred to, and stored on, data servers of Mailchimp which are located in the USA.

PLEASE BE AWARE:
Mailchimp has developed its own policy with respect to the GDPR and its own terms and conditions. Please read their policy and if you do not agree with their policy and or with ECRIN sending your data to Mailchimp for the purpose stated above, do not subscribe to  or unsubscribe from our newsletter. 

On what legal basis do we process your personal data?

In order for you to subscribe to our newsletter, we will ask you to consent (1.a consent request is included in our subscription form 2.a separate subscription consent is included in the event registration form) to process your data and to send your contact information (first/last name and email address) to Mailchimp for the purpose of delivering you our newsletter.

How long do we save your data for this purpose? 

We will keep your data for as long as your newsletter subscription is active, except where we have to retain your data for longer periods as required or permitted by law. 

What happens to your data if you cancel your subscription? 

You may choose to unsubscribe at any time by clicking on the 'unsubscribe' link located at the bottom of our newsletter. 

ECRIN will then permanently delete your data (name, email) from its mailing list.

How can you exercise your rights?

In case you have any further questions regarding ECRIN’s handling of your data or you want to exercise your rights see please Section 10 of this Data Privacy Policy.
However, please be aware that according to Mailchimp deletion policy, Mailchimp will stop further processing of your data and continue to keep a record of the email address for compliance purposes. As noted in Section 7 of its Data Protection Policy, Mailchimp committed itself to ensure that such information is securely isolated and protected.

Should you have any questions concerning the way in which Mailchimp is processing your data and/or wish to exercise your rights, please let us know so you can direct your request to Mailchimp so they can respond to your request accordingly. You can also contact them directly as described in their policy, ‘Privacy for Contacts’ section.

Cookies help us to improve your experience and interaction with our website. The information gathered enables the website to remember your actions and preferences for a certain period of time, so you do not have to re-enter this information on future visits.

What are cookies?

Cookies are small text files that are placed on your computer / device by websites that you visit. They collect standard information such as browser type, browser language, your Internet Protocol (IP) address, and your interaction with the website. 

What cookies and how does ECRIN use on this website?

We use Matomo cookies. 

ECRIN collects standard information and details of visitor behaviour such as time spent on the website and on specific pages. This is achieved by checking for the unique identifier in a cookie left there on a previous visit. 
This information is collected in a way that does not identify anyone and makes no attempt to identify the individuals visiting our website. ECRIN will not associate any data gathered from this site with any personally identifying information from any source. 

All of our cookies are anonymous and session based and we hold no personal information in any of our cookies.

On what legal basis do we use cookies?

Your consent.

You can accept all or deny all the cookies on our website. By “all” we mean Matomo Cookies, no other cookies are used on the ECRIN website. To accept, click on the ‘Accept All’ button that pops up when you first visit the website. If you do not click on Accept All, and close the pop-up window, you are rejecting the cookies just as you are when you click on Deny All. 
You can also disable cookies directly in your browser settings.

Who has access to your data contained in cookies?

The Communications Officer (and other relevant staff members, as appropriate) have access to this data. 

How can you exercise your rights?

In case you have any further questions regarding ECRIN’s handling of your data or you want to exercise your rights please see Section 10 of the CoMeCT Data Privacy Policy.

CoMeCT project partners organise or co-host many events and meetings both online and in person. In order to facilitate the organisation of these events participant personal data is required.

What types of personal data do we process?

Participants: Contact details and professional information. 

Speakers: Contact details, professional  information, on occasion this can include photo, video and or audio content. 

On what legal basis do we process your personal data?

Participants: Your consent. For ECRIN coordinated events, dedicated event registration page are developed, with specific information sheet and or specific data privacy policy. Your consent to participate in the event and to share your information with ECRIN, other organisers and services providers are required.

Speakers: Your consent. For ECRIN coordinated events, dedicated information sheet outlines the personal data and the purposes of its use. A signed consent is required to share your personal data at the event.

All: For ECRIN coordinated meetings that use online meeting tools by choosing to join the meeting you are consenting to the processing of your personal data by ECRIN and the service provider.

Who has access to your personal data for ECRIN organised events?

Participants: ECRIN’s relevant internal parties and, as applicable, ECRIN service providers and organisations that co-host events together with ECRIN

Speakers: Some of your personal data may be made public in order to promote the event, to participate in the event and to provide information on the event after the fact. In other cases where it is not made public your personal data (first name, last name, image, video & audio) would be made available to the participants and ECRIN’s relevant internal parties and, as applicable, ECRIN service providers and organisations that co-host events together with ECRIN

How long do we save your data for this purpose?

All: ECRIN will retain and process your personal data for as long as it deems relevant, and subject to applicable law, to fulfil the purpose(s) for which the data were collected. After such time, ECRIN will delete your personal data.

How can you exercise your rights?

In case you have any further questions regarding ECRIN’s handling of your data or you want to exercise your rights see please Section 10 of the CoMeCT Data Privacy Policy.

You may also reach out to the service provider who processed your data as per their Terms & Conditions to exercise your rights within the GDPR.